Printing remains an integral part of business. Numerous
studies have found that the average office worker uses more than 10,000 sheets
of paper a year. We’re not going to stop printing in the near future, but you
can take steps to ensure that what you do print is done efficiently.
Here are few ways to minimize the amount of money your
company spends on printing, and its impact on the environment.
Think before you print – Resist the urge to print everything
and print only what you need. Employ selective printing. Do your reviewing and
editing at your computer rather than with a printed document. Before printing
from a website, use ‘Print Preview’ to make sure you aren’t printing pages full
of ads, sidebars, or blank spaces that will only waste paper.
Ration your ink – Set grayscale as the default mode on your
printers, and only print in color when absolutely necessary, as color ink is
more expensive than black ink. Use draft mode when printing documents that
don’t need to be high quality.
Get more out of less - Format documents you must print to
reduce the amount of ink and paper required. Use smaller font sizes and
ink-friendly fonts such as Ecofont or Evergreen; eliminate unnecessary spaces
and images/graphics; and reduce the margins of your documents.
Use energy-efficient printers – An ENERGY STAR certified
printer uses less power and prevents wasted paper. Make sure machines you buy
or lease have an ENERGY STAR certification.
Use both sides – Duplex or double-sided printing, a feature
on many business machines, enables you to print on both sides of a piece of
paper, potentially cutting in half the amount of paper your office uses.
Avoid the fancy stuff – Utilize thin, inexpensive paper for
interoffice or internal use. Only use a higher-grade paper when printing
materials that will be used for presentations or distributed to clients.
Contact us today to learn more about how your business can
print more efficiently!
Digital Office Products
1749 Old Meadow Road
McLean, VA 22102
703-564-0400
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